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Essentials in
Chapter business

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Every minute spent on paperwork is time spent not singing. Let us help you get the administrative chores out of the way quickly and efficiently.

 

What's New in Chapter business

Canadian Exchange Rate
Barbershop Harmony Society Canadian Exchange rate for second quarter 2008 is 1.0136
Last Published: 5/7/2008

2007 IRS Instructions
For forms scroll down to New Forms
Last Published: 4/3/2008

ebiz tip sheet
Keep this handy sheet next to your computer for reference. Discover the power your new ebiz delivers!
Last Published: 1/18/2008

Show Licensing with ASCAP, BMI, SOCAN and SESAC
All the information you need to properly license your chapter show!
Last Published: 11/14/2007

Replacement for Members Only begins beta testing on web
Members Only begins wind-down; membership renewals and chapter records first on new site
Last Published: 10/19/2007

New Manuals

2008 COTS Chapter Secretary PPT Training Presentation [pdf: 11 MB]
Last Published: 2/11/2008

2008 Chapter Secretary Manual [pdf: 360 KB]
Everything you need to help you serve your chapter well as secretary. The Secretary Exhibits can be found in Run Your Chapter > Chapter Leadership. Link to all exhibits from one list!
Last Published: 2/5/2008

2008 Chapter Secretary Exhibits Manual [pdf: 10 MB]
Everything you need to help you serve your chapter well as secretary. The Secretary Exhibits can be found in Run Your Chapter > Chapter Leadership. Link to all exhibits from one list!
Last Published: 2/5/2008

Chapter Secretary Manual - rev 11/2006 [pdf: 360 KB]
Everything you need to help you serve your chapter well as secretary. The Secretary Exhibits can be found in Run Your Chapter > Chapter Leadership. Link to all exhibits from one list!
Last Published: 11/4/2006

Standard Chapter Bylaws [doc: 39 KB]
Here's the editable version of the Standard Chapter Bylaws. Before ANY amendments to the Standard Chapter Bylaws can become final and effective, they must be approved by the Society Governance and Bylaws Committee.
Last Published: 4/6/2006

Job Description – Chapter Marketing and Public Relations Officer [doc: 21 KB]
The complete duties of the marketing veep, a position now required in chapters of more than 25 members.
Last Published: 10/8/2004

Chapter Treasurer Manual [doc: 585 KB]
Everything you need to know as chapter treasurer to help your chapter run smoothly.
Last Published: 1/23/2004

Chapter Management Guide 2004 [doc: 675 KB]
The magnum opus on all facets of chapter operations.
Last Published: 11/11/2003

Chapter Treasurer Exhibits Manual [pdf: 701 KB]
This companion to the Chapter Treasurer Manual provides examples of materials and forms.
Last Published: 10/28/2003

New Forms

2007 Exempt Org Business Income Tax Return 990-T [pdf: 1 MB]
2007 Exempt Org Business Income Tax Return 990-T
Last Published: 4/3/2008

2007 Org Exempt Under Section 501-c-3 Schedule A [pdf: 1 MB]
2007 Org Exempt Under Section 501-c-3 Schedule A
Last Published: 4/2/2008

2007 Return of Org Exempt from Income Tax 990 [pdf: 2 MB]
2007 Return of Org Exempt from Income Tax 990
Last Published: 4/2/2008

2007 Schedule of Contributors Schedule B [pdf: 1 MB]
2007 Schedule of Contributors Schedule B
Last Published: 4/2/2008

2007 Short Form- Return of Org Exempt from Income Tax 990-EZ [pdf: 669 KB]
2007 Short Form- Return of Org Exempt from Income Tax 990-EZ
Last Published: 4/2/2008

Accidental Medical Expense Coverage [pdf: 256 KB]
Protect your chapter members from accidental medical expenses plus AD and D coverage.
Last Published: 1/10/2008

Autodraft Enrollment Form [doc: 12 KB]
Fill out this form to simplify membership payments!
Last Published: 5/14/2004

BMI/SESAC Application [pdf: 174 KB]
Application for Show Clearance with BMI and SESAC (US Chapters)
Last Published: 5/2/2005

Certificate of Liability Insurance and Certificate Request Form [pdf: 328 KB]
Print out the Certificate of Liability Insurance and Certificate Request Form for your records.
Last Published: 1/10/2008

Chapter & District Insurance Program Coverage [pdf: 243 KB]
Chapter and District Insurance Program Coverage information outlines liability coverages
Last Published: 1/10/2008

Chapter Attendance Record [doc: 76 KB]
A handy way to keep track of who attends Chapter meetings
Last Published: 10/29/2003

Chapter Officer Leadership Reporting Form (hardcopy) [doc: 20 KB]
For fastest service, do it online at http://www.spebsqsa.org/members... otherwise, use this hardcopy form to report your new chapter officers to the headquarters office.
Last Published: 9/26/2002

Chapter treasurer templates - Excel [doc: 47 KB]
Use Microsoft Excel to manage your chapter chart of accounts with these templates.
Last Published: 1/2/2007

Chapter Treasurer Templates - Macintosh Quicken [doc: 18 KB]
Use Quicken to manage your chapter chart of accounts with these templates. These files for Macintosh.
Last Published: 1/26/2004

Chapter Treasurer Templates - Quicken [doc: 759 KB]
Use Quicken to manage your chapter chart of accounts with these templates.
Last Published: 1/2/2007

Indemnification Agreement [doc: 7 KB]
Last Published: 2/24/2004

Insurance Coverage - Chapter-Owned Property [pdf: 288 KB]
Protect your chapter from Unexpected Losses with insurance coverage for Chapter-Owned Property {98kb].
Last Published: 1/10/2008

IRS Letter Confirming Non-Profit Tax-Exempt Status [pdf: 100 KB]
This document from the US Internal Revenue Service (IRS) confirms your chapter's status as a non-profit entity under section 501(c)(3). Updated 2007 to reflect new HQ location.
Last Published: 10/19/2007

Membership Transfer Form [pdf: 18 KB]
If a member presents an unexpired membership card from another chapter and requests transfer to your chapter, fill out this form as indicated below and send to SPEBSQSA.
Last Published: 4/2/2008

Show Contract and Quartet Information Request [pdf: 471 KB]
Here's a typical contract for quartets appearing on a chapter show. Modify to suit your needs.
Last Published: 10/29/2003

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