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Essentials in
Board
2002 Work Plan R3 Report (completed)
Final report (R3) of actions on the 2002 Society Work Plan.
Updated: 1/24/2003 1:37:00 PM
1. VALUES
As we plan for the future of our Barbershop Society, we are guided by the knowledge that singing songs in the Barbershop style and enjoying fellowship with Barbershoppers worldwide give real value to a man’s life and times.
We believe that active membership in SPEBSQSA and the following values are intertwined:
- That singing music, especially barbershop harmony, enriches life.
- That Barbershoppers are friendly men of good will.
- That Society membership provides a very special place for men of diverse backgrounds to share their love and generosity.
- That work toward goals at quartet, chapter, district and Society levels allow for authentic human interactions for men to grow in music, administrative and leadership skills.
- That the joy of self-expression and fulfillment is a natural extension of active participation in the Society.
We also believe that these values extend beyond the Barbershopper and can, indeed, enrich family and community life.
2. VISION
"The Society is to be an ever-growing fraternity of barbershop-style singers, leading the cause of encouraging vocal music in our schools and communities."
3. MISSIONS
- The Musical Experience
- Membership and Support Services
- Image
- Events
- Finance and Administration
- Revenue Enhancement
- Governance and Organizational Management
Mission 1: The Musical Experience
Mission
Provide music, education, a competition system and necessary support to perpetuate the barbershop style, while satisfying the needs of a wide range of age and skill levels.
Major Thrust
Ensure that every current and prospective member has the opportunity for a satisfying barbershop musical experience in quartets or choruses or both.
Strategies
1.1 Publish a wide variety of barbershop music.
Executive Summary - Music & Performance Committee:
• A significant amount of time was spent working with the MS Committee on the program, United We Sing. The UWS program has a nice promise of membership growth, public awareness of the Society and our ability to encourage singing in the community. On the down side, the time spent on this program (not included in the work plan) was not realized during the Fall planning period, and therefore, other tasks were put on the back burner or cancelled.
• There is also a request for a Society level "Hall of Fame". A development committee is being formulated and will work off the existing work expended on this project and the formats of the districts. This item is not a work plan item. Additional reporting will happen in this section.
• In order to do their job well, the Music Publications Subcommittee is finding that it requires the two meetings that it once had annually. We hope to find the money in travel budget saving this year due to unusually low costs occasioned by this year's west coast Convention venues, but next year the funds for two meetings should be budgeted for.
• We are relying heavily on web site resources to enable improved tracking of the satisfaction of our members with educational, coaching and quartet programs and resources. The needs of e-business for resources is very much intertwined with our own needs for the efficient feedback and tracking of our resources. We urge increased attention to the needs of our e-business endeavors.
• There is a growing sense that our Standing Ovation Program is gaining support from Districts as well as Society performers. Some Districts are seeing to the use of SOP at every Chapter show.
• Riptide is tackling quartet encouragement and development with creativity and energy. Their enthusiasm and its spread is on the rise!
Executive Summary - Music & Performance Committee:
• 169 Directors were at Directors College and 2002 was a most successful Harmony College for all who attended.
• ILL, ONT and SWD did not submit their reports in time for this report and others did not report fully. Some reported only lack of activity in several areas. Some seem to ignore the structure of the work plan entirely. I will provide feedback, but it comes too late to improve this report. Questions need to be asked and answered about the managerial abilities of many of us. Perhaps the groups looking at the management structure should consider less training of volunteers and spend the money to pay District people who have the time and managerial skills to be effective. Perhaps retirees could be found who would qualify. More bang for the buck is needed!
• Top Gun continues to demonstrate its effectiveness. Standing Ovation is developing, albeit slowly. Pop Gun programs will be renamed Intensive Quartet Training (IQT) in order to quell concerns about the negative connotations of the name. IQT programs are running successfully and will be further developed next year in some Districts.
• Presto has delivered on the ability to accept documents and integrate them into the website in an effective way. This is exciting and useful and promises future productivity as more become proficient in the use of the Stellant document handling capabilities.
• I regret that Presto is, as yet unable to manage data collecting and reporting functions, but it gives us something to look forward to.
• Although there are, as yet, no reports from them, Riptide has instituted some useful tools and ideas for quartet promotion and development. We will report in R3.
Executive Summary - Music & Performance:
• Directors College enjoyed its highest ever attendance this year.
• The availability of published and unpublished music is now prominently featured on our website.
• Society members are well satisfied with the availability of educational materials for barbershoppers. The materials need a higher profile and deserve concerted promotion efforts.
• The Society website is growing quickly as a useful materials resource and an easily available repository. We need to work together to keep ourselves conscious of the need to contribute to each other through the sharing of useful documents on our website.
• Standing Ovation is becoming accepted by our leadership as a valuable ongoing program that will result in improved performance throughout our Society. The general adoption of such programs requires that we find ways to support them through organizational changes and administrative procedures as well as general publicity and promotion.
• Quartetting is alive and well and well supported by most Districts. M&P, through Riptide, our multiple quartet promotion Vice Chairman, is developing ways to promote Society quartetting through District convention programs, online coaching, and support with electronic assistance in recording. Next year's work plan will give more shape to their efforts.
Tasks and Goals:
1.1.1 Provide the Music Premier Program to all subscribers and all contact men of newly registered quartets, the later on a one-time basis. Release dates will be June and December. (M&P Committee, Liles, M&PR Committee) (R2, R3)
2nd Period Status: The first Music Premier was released to all subscribers and to contact men for new quartets. The same procedure will be followed for the December release which is projected to be ready on time.
3rd Period Status: The second Music Premier was completed and shipping was half completed in December. The balance of the mailing will be completed in early January.
1.1.2 Continue to promote the Music Premier series at appropriate district music events by providing sufficient copies of music, free of charge, to districts for music-reading and general sessions. At these music reading sessions, recommend to the participants that they rate the selected songs on the Society website. (DVPs M&P, Liles) (December) (No report)
1.1.4 Assess songs of multi-cultural origin in the Get America Singing Again songbook for use in the barbershop style. Arrange and publish two suitable selections. (M&P Committee, Lyne, Liles, M&PR Committee) (June) (R1, R2)
1st Period Status: He's Got the Whole World in His Hands and America (My Country 'Tis of Thee) will be published this year, giving us two "multicultural" songs completed.
2nd Period Status: This item is completed.
1.1.5 Make Free 'n' Easy selections available in .pdf format and post to the Society web site. Promote as appropriate for recruitment evenings, beginning quartets, and large group music learning sessions. Make downloads contingent upon supplying appropriate data for tracking the use of the music to inform future publications. (M&P Committee, Hoge, Lynch, Liles, M&PR Committee) (December) (No Report)
1.1.6 When the capability is available, maintain a feedback page on our website for each of the publication groups: Gold Medal, Barbershop Classics, Harmony Explosion and Free 'n' Easy, that would compile satisfaction ratings and other appropriate data for each published selection. The data would be made available in summary form for meetings of the Music Publications Subcommittee for their consideration. (M&P Committee, Hoge, Lynch, Liles, M&PR Committee) (December) (No Report)
Full Year Budget |
Actual | |
Income |
128,750.00 |
88,784.52 |
Wages and Benefits |
177,247.00 |
156,829.93 |
Expenses |
99,687.00 |
62,346.23 |
Direct income or expense |
(148,184.00) |
(130,391.64) |
Allocated overhead |
215,603.00 |
144,660.03 |
Net income or expense |
(363,787.00) |
(275,051.67) |
1.2 Provide instructional opportunities and educational materials that promote and perpetuate satisfying singing and performing in, and an understanding of, the barbershop style.
Tasks and Goals:
1.2.1 Provide instruction to at least 500 Harmony College students and 125 Directors College students. Provide instruction for a minimum of 30 first-time directors at Directors College. (Lyne) (August) (R1, R2)
1st Period Status: As of May 20 we have 181 Harmony College students and 75 Directors College students registered.
2nd Period Status: We had the highest number of Directors ever at Directors College - 169. There were 446 participants in Harmony College.
1.2.2 Provide instruction in every district at district harmony education schools and receive feedback from participants as to satisfaction in the instruction they receive and the learning they have experienced. Create a questionnaire that can be used by all DVPs at district schools, compile the data for all schools during 2002 and develop a database to provide a baseline from which to work towards improvement. (DVPs M&P, M&P Committee) (December) (R1, R2, R3)
1st Period Status: District schools are planned for each District. Each DVP will be designing a questionnaire that will give a satisfaction rating which will be reported when the schools are completed.
2nd Period Status: Most District schools have been held. Nine Districts who were organized to use a standardized rating instrument report satisfaction ratings out of 5, between 3.75 to 4.6. The standardized instrument seems useful also in suggesting appropriate future changes to improve general satisfaction with District Schools.
3rd Period Status: District schools were held in all Districts except SWD. Most reported satisfaction ratings and all plan to do so next year. The ratings out of 5 (excellent) are summarized below.
CAR 3.8; CSD 4.5; DIX 4.8; EVG 4.4; FWD 4.4; ILL 4.5; JAD N/A; LOL N/A;
MAD 4.1; NED 4.6; ONT N/A; PIO 4.4; RMD N/A; SLD N/A; SUN 4.0;
SWD N/A
1.2.3 Market the new video for basic singing instruction, offering methods for use which include new member orientation and instruction, group instruction for choruses and quartets, individual use, and use one-on-one with a vocal coach. Track sales and solicit comments on the usefulness of the resources. The goal is to sell 400 copies in the first year. (M&P Committee, DeBusman, DVPs M&P) (December) (R1, R2, R3)
1st Period Status: The basic singing instruction video is available at Harmony Marketplace on the Society web site. DVPs are publicizing it via newsletters, convention speeches, emails and by planning showings at District schools. It has been publicized via email to all chapter VPs of M&P and to all potential users.
2nd Period Status: At last report, the sales goal of 400 videos was nearly accomplished. Promotions continue and will intensify for the fall and Christmas seasons. Most Districts report active promotion of the video.
3rd Period Status: Final sales of the singing video reached 377 this year. The ability to solicit comments and evaluations of the video are not yet available on our website.
1.2.4 Develop a plan to produce a video on basic personal performance skills to be produced in 2003. The video will include body posture, proper use of facial expression, rhythmic movement, audience contact, performing from the heart and other appropriate personal performance skills. It should be suitable for use as a teaching tool for quartets and choruses, and particularly for new members who need a grounding in the performance skills needed to participate fully as a performer in barbershop ensembles. (M&P Committee, Rashleigh) (December) (R1, R2, R3)
1st Period Status: Plans have been made to develop a plan for the Performance video at Harmony College with the help of the Performance quartet coaching pod, including C&J representation and assistance from Elie Savoie and Society staff members.
2nd Period Status: The Performance Pod at Harmony College met to consider ideas for a Performance video. All were enthusiastic about the prospect and the need. The ICJC chair expressed a desire to partially support it through that committee budget. Ideas around basic performance skills include the performer's attitude and attention to his audience, breathing and balance, and movement and facial/physical expression. The continuing discussion is stimulating.
3rd Period Status: Elie Savoie has agreed to produce and direct the Basic Performance Skills for Barbershoppers video. It will emphasize the importance of good singing, stance, and active facial involvement. An energetic body, appropriate movement, confidence, projecting a song's emotion, group cooperation, audience connection and genuineness will also be featured. C&J will continue their close involvement with the project which is to be completed in 2003.
1.2.5 Through publicity and renewed marketing, publicize the use of Building a Better Chorus with Dr. Greg Lyne as a tool for the development of ensemble skills. Provide lesson plans to follow with a chorus or individuals and coaches to practice and master the skills presented in the video. Offer the video to individual barbershoppers at a more attractive price and include with it a request for web-based feedback using the Education Resource page. Track sales and compile a database of feedback information. (Lynch, Hoge, Young, M&P Committee, M&PR Committee, DVPs M&P) (December) (R1, R2, R3)
1st Period Status: Building a Better Chorus is being promoted along with the basic singing instruction video as 1.2.3.
2nd Period Status: Building a Better Chorus continues to be promoted along with the singing video.
3rd Period Status: Building a Better Chorus sold 101 copies this year. Web-based feedback is not yet available.
1.2.6 Support the newly formed Education Resource Groups for show Production and Arrangement with a Society web-based resource center, group mailing list, FAQ feature and other useful web-based tools as required. Record "hits" and provide a feedback page from which baseline data would be gathered to improve the resources in both number and quality. (Lynch, Hoge, Rashleigh, M&PR Committee, M&P Committee) (December) (R1, R2, R3)
1st Period Status: The Education Resource Group for Show Production has been active and awaiting the web-based facilities to come available for their use. The Arrangement ERG is inactive and will soon be the focus of our efforts.
2nd Period Status: The Show Production Education Resource Group has submitted a number of useful documents to the Presto website. More are on the way. There is no progress to date in interesting arrangers in developing an Education Resource Group to serve as an aid to the education and development of new arrangers. We continue to work in this area.
3rd Period Status: The Show Production Education Resource Group has made several extensive documents available on the website and continues to offer their assistance to those who request it. There has been considerable interest and discussion among about 30 people interested in contributing to and utilizing an Arranger's Education Resource Group. They have made some documents available on the website. We anticipate continued improvements in the offerings of both groups.
1.2.7 Develop a Society web-site area for the promotion and assessment of educational resources. Include links to Education Resource Groups as well as to specific learning resources that are offered with advertisement, lesson plans, related resources, and feedback data collection. (Lynch, Hoge, C&J Committee, M&PR Committee, CSLT Committee, COTS Subcommittee of CSLT, CDD Committee, LTF, MS Committee, YMIH Committee, M&P Committee) (December) (R1, R2, R3)
1st Period Status: All Society Committees producing educational materials have been provided a template demonstrating a design for this site. We await both site development and the development of plans and materials by the committees.
2nd Period Status: As the new website design and philosophy unfold, it has become clear that each Committee can and does submit materials for inclusion on the new Presto website. The original idea concerning their organization has been changed to reflect the need for materials to be accessed via search engine and be problem/question/answer based. When Presto becomes operative, resources will be presented in a more user-friendly and user-generated way.
3rd Period Status: Documents are now being submitted to the website by Society committees which are offering many educational resources to the interested searcher. M&P has been responsible for the posting of about 20 documents since September. Web based feedback is not yet available.
1.2.8 Develop a Society web-site based Education Resource Group for chapter meeting leaders where instructional resources and educational materials are gathered to encourage chapter quartetting and other non-chorus musical activities. Record "hits" and provide a feedback page from which baseline data would be gathered to improve the resources in both number and quality. (Lynch, Hoge, DeBusman, C&J Committee, M&PR Committee, CSLT Committee, COTS Subcommittee of CSLT, CDD Committee, LTF, MS Committee, YMIH Committee, M&P Committee) (December) (R1, R2, R3)
1st Period Status: We await site capabilities and will soon begin working on material for this site.
2nd Period Status: Since the capabilities of Presto have been unveiled, documents or value to chapter meeting leaders have been added to the site that will be of value. The process will continue and accelerate as more barbershoppers learn the process and become registered contributors to the site through the Stellant management system.
3rd Period Status: Documents valuable to chapter meeting leaders are being posted regularly to the website. It remains to inculcate in barbershoppers the habit of using our website more extensively in this way. Web based feedback and tracking of hits is not yet available.
1.2.9 Develop a course of study in Barbershop Singing by June, suitable for offering through Elderhostel programs by interested Society chapters in a few major centers. Recruit interested instructors to pilot the course in cooperation with their chapters. Arrange with Elderhostel Inc. to include the course offerings in their catalogue for 2003. Collect evaluation data for further course development and increased offering of the course in more locations. (M&P Committee, Lyne, and M&PR Committee) (R1, R2)
1st Period Status: An extensive outline and suggested material and course structure have been developed and submitted to the External Affairs Committee as well as Elderhostel. An interested instructor has been consulted as well. We remain available to be of further assistance if requested.
2nd Period Status: This task is completed.
Full Year Budget |
Actual | |
Income |
506,760.00 |
429,700.02 |
Wages and Benefits |
145,927.00 |
127,884.10 |
Expenses |
338,578.00 |
304,335.97 |
Direct income or expense |
22,255.00 |
(2,520.05) |
Allocated overhead |
177,508.00 |
117,960.39 |
Net income or expense |
(155,253.00) |
(120,480.44) |
1.3 Teach and strive for consistently improving quality of public performances by Society groups.
Tasks and Goals:
1.3.1 Maintain a Society cadre of Standing Ovation Program Trainers who will continue to train and develop ways to support the Standing Ovation Reviewers in each district in sufficient numbers to offer the program to all performing units as required. Arrange a meeting of the group at the international convention for the purpose of mutual discussion and support and for in-service activity. (Vice Chair-Coaching and Performance Evaluation of the M&P Committee, DVPs M&P) (December) (R2)
2nd Period Status: Each District is in the process of developing procedures and times for offering training to Reviewers. The meeting at Portland was held and appreciated by those who attended who engaged in a discussion and training exercise. This event will continue next year and be better publicized.
1.3.2 Publish in appropriate Society publications under the banner of Improving Public Performance a series of articles written by SOP Trainers that focus on various aspects of excellent performance including particularly those topics about which our performers need an improved understanding. Provide an email address and invite responses/questions which would be redirected to the trainers for comment and which might lead to further articles. (M&P Committee, DeBusman and M&PR Committee) (December) (R1, R2, R3)
1st Period Status: SOP Trainers have been contacted and articles have been written. Their publication is in progress.
2nd Period Status: Further articles are being sought and will be made available as were the last ones.
3rd Period Status: District VPs of M&P have been urged to implement procedures in their districts which offer the services of SOP Reviewers to all chapters as they register their intentions to hold annual shows and reserve dates for them. This kind of active involvement on the part of district personnel has proven to be the most effective means of generating interest and activity in SOP.
1.3.3 Develop a standardized feedback instrument and collect, through the District VPs for M&P, satisfactions ratings from each performing group reviewed. Develop a baseline of data to use in assessing the effectiveness of the Standing Ovation Program. (DVPs M&P, M&P Committee, Hoge) (December) (R1, R2, R3)
1st Period Status: A feedback instrument has been developed and is in use in some Districts. We will work towards more widespread use of the instrument. Many Districts are collecting feedback about SOP reviews.
2nd Period Status: A feedback instrument has been developed and is being used in some Districts. Some Districts are concerned that feedback from performers about their reviews compromises the confidentiality of the process. The discussion will continue at the Forum.
3rd Period Status: Although the level of satisfaction with SOP reviews seems high, the practice of getting feedback from those reviewed concerning their level of satisfaction has not yet become established. The form for this purpose has been widely disseminated, but the procedures to put it to widespread use have not been developed in most districts.
1.3.4 Market the Standing Ovation Program through an advertising campaign, at both the Society and district levels, that begins with publicizing the program. It will also solicit for publication, testimonial statements from improved performers in order to engage 10% of the Society's performers in a Standing Ovation Program in 2002. (M&PR Committee, M&P Committee, COTS Subcommittee of CSLT, CSLT Committee) (December) (R1, R2, R3)
1st Period Status: Testimonials have been written and distributed widely for use in District publications and in email publications. M&PR is working with M&P to support this activity via Robb Ollett. M&PR is dependent on the M&P committee for subject material.
2nd Period Status: Testimonials have been circulated. We will circulate another set of them. SOP advertising has been less effective than District organization for personal contacts to show chairmen who are offered the boon of a reviewer for their show. We will pursue this approach further.
No additional work completed on this task in this reporting period. Will address advertising needs with M&P during this period.
3rd Period Status: The only evidence we have that SOP is becoming part of the awareness of our performers is that SOP reviews have now been held in at least 10 of our Districts, that all Districts now have reviewers, and that at least 121 reviews were conducted this year. As offering and tracking SOP reviews and soliciting feedback from those reviewed becomes part of each District's operating procedure, we will improve the general level of awareness.
1.3.5 Develop a Society web-based resource page for Standing Ovation support and development. (M&P Committee, DeBusman, Hoge) (December) (R1, R2, R3)
1st Period Status: Considerable information on SOP is available on the web site and will be collected into a dedicated resource page when practicable.
2nd Period Status: Again, Presto works in a different way and we are adapting to it. Pages concerning SOP will be added to the website by individual contributors and the process will accelerate as we gain competence and the site becomes established.
3rd Period Status: Standing Ovation has a considerable presence of our website. The information and resources are readily available as is expert assistance from Gene Courts, the M&P Vice President for Standing Ovation.
1.3.6 Provide financial assistance, upon request, for Standing Ovation Program trainers to train district SOP Reviewers. Hold one meeting of the district SOP Reviewers per year for the purpose of mutual discussion and support and for in-service activity organized through the District VP for M&P or his SOP designate. (COTS, Subcommittees of CSLT, M&P Committee) (December) (R3)
3rd Period Status: Although it was useful to have funds available in order to encourage Districts to hold training events, very few of the funds were, in fact, used as trainers declined reimbursement and districts picked up the costs. Most districts held meetings of their reviewers. A BOR for SOP will begin to oversee this process in 2003.
Full Year Budget |
Actual | |
Income |
0.00 |
0.00 |
Wages and Benefits |
5,940.00 |
5,127.32 |
Expenses |
14,277.00 |
3,481.72 |
Direct income or expense |
(20,217.00) |
(8,609.04) |
Allocated overhead |
7,226.00 |
4,729.44 |
Net income or expense |
(27,443.00) |
(13,338.48) |
1.4 Provide programs, methods, materials and support to districts and chapters to promote more activities that encourage the formation and development of quartets.
Tasks and Goals:
1.4.1 Provide coaching to 25 quartets at Harmony College. (Lyne) (R1, R2)
1st Period Status: As of May 20 we have 15 quartets registered for Harmony College.
2nd Period Status: 24 quartets received coaching at Harmony College.
1.4.2 Conduct a Top Gun school for top quartets in each district. Receive feedback from them as to their satisfaction in the instruction they have received and the learning they have experienced using a provided standardized rating form for all Top Gun schools. Maintain a database of their satisfaction ratings to provide a baseline from which to work towards improvement. (M&P Committee, DVP-M&P) (December) (R1, R2, R3)
1st Period Status: Most Districts have held Top Gun schools and all report high degrees of success. The standardized form is not yet in general use, but feedback is unanimously positive.
2nd Period Status: The standardized feedback form has been used in several Districts who report Satisfaction levels out of 5, between 4 and 4.9. All Districts holding Top Gun report it as helpful, successful, positive, and very satisfying to participants. We work towards 100% implementation in our Districts.
3rd Period Status: Although some districts held no Top Gun this year and several have not organized themselves for formal feedback, satisfaction with the program is high and popular with competing quartets. The overall satisfaction level from those reporting is 4.6 out of 5. Better organized feedback is planned for next year and all districts plan to host Top Gun.
CAR 4.5; CSD 5; DIX 5; EVG 4; FWD N/A; ILL N/A; JAD N/A; LOL N/A;
MAD 4.5; NED 5; ONT N/A; PIO N/A; RMD N/A; SLD N/A; SUN 4; SWD 5
1.4.3 Develop a Pop Gun program for quartets in the second tier of district competition and encourage the participation of district quartet champion organizations as coaches at Pop Gun schools. Field test the program in a minimum of four districts. Assess, improve and promote the program for widespread use in the following year. Collect and maintain, on the Society website, the satisfaction ratings in a database over the years that the quartets are engaged in Pop Gun. Provide the information to the Society Music Committee for use in improving the Pop Gun school design. (M&P Committee, DVPs M&P, CSLT Committee) (December) (R3)
3rd Period Status: This program has been renamed Intensive Quartet Training and engendered spirited discussion at the Forum. Most districts intend to hold organized coaching for mid-level quartets, some as a separate event and some in connection with another district event, typically the District School. Satisfaction levels will be asked of the participants and reported, but it does not make sense, as yet, to collect this kind of data via our website.
1.4.4 Develop a Society web-based resource page for quartet support and development. (Hoge, Lynch, M&P Committee, DeBusman) (December) (R3)
3rd Period Status: The Society website is organized to provide information and support to quartets and many resources are posted there now and will be posted there in the coming year. It remains to inculcate in our quartets the practice of accessing these resources regularly and making it part of their routine. As special services for quartets are made available, quartets will be contacted directly and through Society publications to encourage them to make more regular use of the resources available to them.
Full Year Budget |
Actual | |
Income |
0.00 |
0.00 |
Wages and Benefits |
7,934.00 |
6,752.01 |
Expenses |
2,163.00 |
2,057.95 |
Direct income or expense |
(10,097.00) |
(8,809.96) |
Allocated overhead |
9,651.00 |
6,228.06 |
Net income or expense |
(19,748.00) |
(15,038.02) |
Executive Summary - C&J Committee:
The Society Contest and Judging Committee has had a reasonably quiet Spring so far. Some of the highlights of our activities are:
• The Society Board of Directors accepted all of the recommendations made by the SCJC at the winter meetings held in January.
• The SCJC participated in the M&P Committee's program to improve chapter meetings and singing performances. The C&J Committee was asked to help produce the training materials and did so.
• We completed revision of the Rules and Regulations for Quartets to bring them in accordance with the current C&J Handbook.
• The SCJC is currently working on some revisions/additions to the rules governing the Senior Quartet competition, security of Senior championship quartet names, and additional awards to be presented at the Senior international competition.
Executive Summary - C & J Committee:
• The SCJC and the M&J Committee are currently cooperating on a program to improve chapter meetings and singing performances. The C&J Committee will assist in the funding and production of a resource video tape to improve performances of Society choruses and quartets.
• The completion of a highly successful Applicant school in August.
• The conduct of a highly successful international chorus and quartet contest at the convention in Portland in July.
• The successful completion and use of the new BBCONTEST.SCORES program.
• Publication of articles for The Harmonizer to improve the understanding of the C&J program.
Executive Summary-C&J Committee
The Society Contest and Judging Committee has had a successful operational year in 2002. Some of the highlights of our activities during the second half of this year are:
• The C&J program had a very successful fall contest season. The continuous training by certified judges and the conduct of an excellent Candidate School have resulted in better agreement within all categories and tighter scoring all around.
• The BBContest.Scores program has proven to be even better than we had hoped for and we are continuing to develop more and more of its potential for better contest operation.
• The District Vice Presidents for Contest and Judging have done an excellent job of helping the SCJC develop a database of personnel who are interested in joining the Contest and Judging program.
• We have more active certified judges across the board than we have ever had since the inception of the new system in 1993.
• The first year of a two year program to develop new and better training tapes has been completed and we feel we will be able to upgrade our training material greatly.
1.5 Maintain a competition system that fosters the joy of singing and performing in, and an understanding of, the barbershop quartet style.
Tasks and Goals:
1.5.1 Complete the production of two new C&J training tapes/DVDs for completion by December 2002. (Foris, C&J Committee) (R1, R2, R3)
1st Period Status: This is an ongoing project that will continue throughout the year. The SCJC is presently reviewing tapes made at the Spring contests and also reviewing tapes in our library to determine what we will attempt to accomplish next Fall and Spring.
2nd Period Status: Arrangements are being completed for Russ Foris to attend at least two district contests this Fall to begin developing the new tape library.
3rd Period Status: Two training tapes were developed using new material from the fall contest season of 2002. We have not developed the program for DVD production and will continue developing videotapes at this time.
1.5.2 Implement BBCONTEST.SCORES for the spring contests and monitor throughout the year. (C&J Committee) (R1)
1st Period Status: The monitoring, review and final revisions of the BBCONTEST.SCORES program has been completed and the program will be used at the international convention in Portland. We will also run the old program at that convention as a backup.
1.5.3 Conduct the annual applicant category school in August for training of applicants and screening of potential candidates. (C&J Committee) (R2)
1st Period Status: We are in the final planning stage for the 2002 Applicant School to be held this summer. The faculty is set, basic arrangements made, and the category specialists have completed notifying those participants who have been invited to participate.
2nd Period Status: The annual Applicant School was completed this year with resounding results. A total of 22 men moved on to the next phase of their training as qualified Candidates.
1.5.4 Prepare and submit final articles on scoring category perspectives, prepared by the scoring category specialists, to be published in the March, July and October The Harmonizer issues. (C&J Committee) (R1, R2, R3)
1st Period Status: The draft of the second article has been sent to Lorin May for final review and should be published in the next issue of The Harmonizer.
2nd Period Status: The second of three articles was submitted to The Harmonizer and published in the July issue.
3rd Period Status: The third of three scoring category articles has undergone 4 revisions and is now in the hands of Lorin May. He indicated it will be in the next issue of The Harmonizer.
1.5.5 Conduct division and district contests in every district through October, with at least one chorus that had not competed in 2001 competing or performing (without published scoring) in each division and district contest. (C&J Committee and all DVPs C&J) (R2, R3)
1st Period Status: During the Spring contest season, the DVPs of C&J have reported that twenty-four choruses competed either for score or for experience that had not competed in the previous year. Six of those had not appeared in the last three years. There were also two newly chartered choruses competing for the first time.
2nd Period Status: The first contest of the Fall season has just been held the weekend of September 6-8. Therefore we do not have the information to respond to this item at this time.
3rd Period Status: The DVPs of C&J have reported that 14 more choruses who have not been active in recent contests have participated during the fall cycle. We can account for 38 choruses returning to contest participation during the 2002 year after having been out of competition for more than two years.
1.5.6 Publish New Directions in February, June, August and December. To be communicated to judging community via electronic communications. (C&J Committee) (R1, R2, R3)
1st Period Status: The February edition of New Directions was late this Spring and was published in April. We were awaiting some information that we wanted to include in that issue and it took longer than expected to get the information needed.
2nd Period Status: Due to the delay in publication of the Spring issue, our timetable was adjusted and the June and August issues were moved back one month. The next issue will be out at the end of September.
3rd Period Status: The September issue was produced as scheduled and the December issue will be published by December 31.
1.5.7 Prepare a list of qualified potential applicants in each of the four judging categories in each district by November. (C&J Committee and all DVPs C&J) (R3)
1st Period Status: I thought it might interest all that recruiting efforts by the DVPs of C&J have encouraged thirty seven men to make inquiries or application to the judging program.
3rd Period Status: Beside the 22 men who completed the Candidate School this past summer, we now have an additional 16 men who have expressed a serious interest in entering the Contest and Judging Program.
1.5.8 Work with M&P Committee to integrate Show Package/Standing Ovation education program by December, into an education program available to all barbershoppers. (C&J Committee, M&P Committee) (R1, R2, R3)
1st Period Status: We have made no progress on this item at this time. The SCJC hopes that we will be able to make some progress on this issue at the meetings in Portland, when joint discussions between the two committees might be arranged.
2nd Period Status: The SCJC concluded at the Portland meetings that we needed to conduct a survey of certified judges to determine how many of them would be interested in participating in the Standing Ovation Program. This survey is presently being designed with the necessary details that are needed and will be communicated to the judging community when completed.
3rd Period Status: The survey of certified judges will be conducted in the spring of 2003. Larry Clemons will work as the coordinator of the input from the judges and we will proceed with further development of this item as appropriate.
1.5.9 Create a recognition-based additional award system for chorus and quartet competitors at the international contest. (Lyne, C&J Committee, Events Committee) (R1, R2, R3)
1st Period Status: The SCJC has been included in electronic communications conducted by the Events Committee Chair regarding suggestions for additional awards. While this item is included in our Work Plan, the creation of these awards will have to be a joint venture among various committees and we will continue to participate throughout the year.
2nd Period Status: There has been no further action at this time on this item. The SCJC will continue to participate in this project as it is further developed by the Events Committee.
3rd Period Status: The SCJC submitted a proposal to the Society Board indicating a recommendation as follows:
“The SCJC recommends that two awards be presented at the Senior International Quartet contest. These awards should be for the oldest member performing on the date of the contest and for the most cumulative Society membership years in a competing quartet. These awards should be administered by the AISQC.”
Full Year Budget |
Actual | |
Income |
3,000.00 |
6,120.00 |
Wages and Benefits |
19,309.00 |
17,678.09 |
Expenses |
14,050.00 |
16,333.25 |
Direct income or expense |
(30,359.00) |
(27,891.34) |
Allocated overhead |
23,488.00 |
16,306.28 |
Net income or expense |
(53,847.00) |
(44,197.62) |
1.6 Identify, develop, and provide Society - and district - supported opportunities for students and music educators to learn about available tools for introducing, maintaining and supporting barbershop singing in our educational institutions and programs. Support youth outreach efforts by providing YMIH training and educational resources and materials to Society and district leaders.
Executive Summary - YMIH Committee:
• Districts within the Society are expanding their YMIH contacts. The music staff efforts continue to expand YMIH efforts positively, particularly with respect to exposure at the MENC and ACDA conventions.
• The network of support needed at the chapter level is also growing with an increase in the number of chapters who now have a YMIH vice president.
• We have tracked the sales of Harmony Hits Volume I and to date, 244 copies have been sold. This, along with the creation of the Music Educator CD-ROM Sampler, would indicate that our task now would not be to create a Harmony Hits Volume II, but to promote, advertise, and raise the awareness level of Barbershoppers about the two excellent products currently available.
• Music staff visits to schools along with convention demonstrations/clinics have increased establishing greater credibility to our style and resulting in many new invitations to make presentations at state music conventions.
3rd Period Status:
• Districts within the Society are expanding their YMIH contacts. The music staff continues to promote YMIH efforts, particularly with respect to exposure at the MENC and ACDA conventions.
• The network of support needed at the chapter level is also growing with an increase in the number of chapters who now have a YMIH vice president.
• Music staff visits to schools along with convention demonstrations/clinics have increased establishing greater credibility to our style and resulting in new invitations to make presentations at state music conventions. Participant questionnaires indicate high satisfaction with Music Specialists’ during visits.
• YMIH 3-5 Year plan has been developed and submitted to OPS for comment.
Tasks and Goals:
1.6.1 Conduct at least 150 youth outreach clinics/demonstrations by staff during district travel to reach at least 7,000 students and 1,500 music educators. Encourage music educators to become involved in barbershop activities through advertising in April issues of ACDA and MENC publications. (DeBusman, Rashleigh, Young, M&PR Committee) (December) (R1, R2, R3)
1st Period Status: As of May 20, 84 sessions have been conducted by staff during district travel reaching 3512 students and 895 teachers. Numerous invitations to conduct workshop at state music conventions in 2003 have also come about as a result of these contacts.
2nd Period Status: Schools were out of session during the summer, so these numbers remain unchanged.
3rd Period Status: A total of 174 presentations were made by staff during district travel reaching a total of 7491 students and 1017 teachers. Two confirmed demonstrations for state conventions next year have come about as a result of these visits.
1.6.2 Conduct at least two YMIH activities (clinics, festivals, workshops, demonstrations, contests) in each district. (DVPs YMIH, DVPs Events, Debusman, Rashleigh, Young, M&PR Committee) (December) (R1, R2, R3)
1st Period Status:
CAR-HS Quartet performance at COTS
CSD-3 clinics
DIX-2 a capella festivals/contests-108 students
EVG-4 Division contests included 3 CBQC quartets and 6 HS quartets
FWD-2 events with 210+ boys attending
ILL-31 School presentations - 749 students, 57 teachers, sponsored booth at the IMEA convention
JAD-56 School presentations-2820 boys and girls, 56 teachers
HS Quartet Contest-4 quartets
LOL-1 festival with 68 young men
MAD-3 adjudications-28 quartets & 1 ensemble - 126 boys and girls
NED-1 Festival
ONT-Quartet Performances at COTS and Spring Convention
PIO-A capella Blast-70+ students
RMD-2 quartet contests-14 quartets, 1 Festival-65 boys
SLD-1 HX clinic-19 students
SUN-5 Youth Festivals-1287 boys and girls, 66 teachers
SWD-1 Festival - 75 boys
Of the districts reporting, this totals 118 YMIH activities, reaching a total of 5, 881 students and 197 teachers.
2nd Period Status: Schools were out of session during the summer, so these numbers remain unchanged. Some reporting districts conducted 2+ day events which are reported under 1.6.3.
3rd Period Status:
CAR- No report posted
CSD- 1 Presentation 65 Students, 1 six week arts academy class 16 students, 1 clinic 200 students
DIX- Coed Festival 80 Students, 6 teachers; Festival-91 Students, including 10 quartets
EVG- No activity
FWD- No activity
ILL- Clinic for 102 junior/senior high school boys
JAD- No activity
LOL- YMIH/YWIH Festival 9 boys, 51 girls-Saskatoon; Festival 45 boys, Wahpeton, ND
MAD- All goals achieved in R1 and R2
NED- Harmony Festival 35 students, High School quartet contest
ONT-No Activity
PIO- Festival at Western Michigan University attracted 400+ students with performances by Power Play
RMD- No activity
SLD- Festival in Warren, PA, with 7 high schools and 300+ students.
SUN- Since January, ’02, conducted 12 day-long festivals across state touching 4,000+ students and 120 music educators
SWD- No report posted
1.6.3 Conduct at least ten Youth Harmony or Harmony Explosion Camps (events of at least 2.5 days in duration, 5 will be Society-run, with Harmony Foundation support, 5 will be district-run) at separate sites, with total participation reaching at least 600 high school participants and 60 music educators. (DeBusman, Rashleigh, Young, DVPs YMIH, M&PR Committee) (Third quarter) (R1, R2, R3)
1st Period Status: HX Camps are scheduled in: FWD, (2 camps), EVG, NED, SLD, SUN, JAD. There are four HX Camps planned that the Society/Harmony Foundation will sponsor this year. There have been negotiations with CAR to seek to hold an HX Camp concurrent with their district HEP school; however, the dates would conflict with most of the schools sought for participation. As of this writing, the HX Camp Denton is anticipated to have 184 participants. This would be an increase of 58 people from last year.
2nd Period Status: The HX camps results are as follows: DIX: 19 students, 1 educator; MAD: 60 students (15 youth quartets), 7 educators (goal for 2003 is 25 quartets and 15 educators); NED: 88 students, 12 educators (plans underway for 2003 camp); SLD: 42 students, 4 educators; SUN: 70 students, 6 educators; SWD: 162 students, 25 educators; FWD: 80+ boys at No. Cal camp; So. Cal camp cancelled; EVG: 64 Students; RMD: 2 camps (Colorado: 27 boys/34 girls, 2 music educators; and New Mexico: attendance not reported.)
3rd Period Status: No other camp items to report other than plans are well underway for next year’s 6 HX camps.
Encourage attendance at HX Camps through advertising in February and March issues of ACDA and MENC publications. (Rashleigh, Sampson, M&PR Committee) (March) (R1)
1st Period Status: We have advertised in both ACDA and MENC publications.
1.6.4 Teach at least sixteen non-Society music educators, at least one from each district, at the Harmony College "music educators track" course. (DeBusman, Rashleigh, DVPs YMIH) (Third quarter) (R2)
2nd Period Status: Seven non-Society music educators attended the "music educators track" course at Harmony College this year. Here is the breakdown: DIX-1, JAD-1, MAD-2, RMD-1, SLD-1, SWD-1. There should be a stronger push made in each district next year to meet our goal of 16.
Assure the attendance of at least one official of MENC or ACDA at Harmony College. (Rashleigh) (Third quarter) (R2)
2nd Period Status: Randal Kempton, from Brigham Young University-Idaho, was our guest educator this year at Harmony College.
Encourage music educator attendance at Harmony College through advertising in summer study sections of March and April issues of MENC and ACDA journals. (Rashleigh, Sampson) (Third quarter) (R1)
1st Period Status: We have advertised in both the ACDA and MENC publications.
1.6.5 Coordinate demonstrations, performances or booths for at least six major music conventions, including the MENC and ACDA national conventions in alternate years. (DeBusman, Rashleigh, Young and YMIH Committee) (R1, R2, R3)
1st Period Status: The following lecture/demonstrations/sessions have taken place:
New Mexico Music Educators Association (NMMEA), Albuquerque, NM. Two sessions for a total of 250 teachers. The first was "Effective Choral Warmups"; the other was, "Understanding the Barbershop Style" with Bank Street as the demonstration quartet. (This invitation came as a result of a teacher attending Harmony College, 2001.)
Michigan Music Educators Association (MMEA), Ann Arbor, MI, scheduled a workshop titled, "Understanding the Barbershop Style." Power Play was the demonstration quartet. There were 75 teachers attending the session. We have been invited back in 2003 to conduct a similar session, this time using an 8th grade boys chorus as the demonstration group. (This invitation came as a result of a school visit to a teacher by a staff member)
Colorado American Choral Directors Association (CACDA), Denver, CO, has scheduled a session this July and the demonstration group will be Saturday Evening Post and the Sound of the Rockies Chorus. (This invitation came as a result of a teacher attending Harmony College, 2001.)
Northwest Division ACDA, Tacoma, WA - We exhibited, providing 50 Music Educators packets to interested teachers.
Central Division ACDA, Chicago, IL. We exhibited, providing a total of 100 Music Educators packets to interested teachers.
National MENC convention, Nashville, TN. (More than 600 proposals were received for clinics. MENC approved just over 75). We presented a workshop on "Effective Choral Warmups". A total of 175 teachers attended and the session received rave reviews. As a result of that session, three more invitations for future presentations at state music conventions in 2003 have been extended.
Intercollegiate Male Chorus Society's National convention, Purdue University in La Fayette, IN. Reprise was the demonstration group and there were 450 collegiate singers and instructors in attendance. Reprise was also part of the concert series for the convention. The invitation to this prestigious event is a first for the Society and a significant milestone. We have since been invited to participate in their next national convention at Harvard in 2004.
2nd Period Status: Colorado American Choral Directors Association (CACDA), Denver, CO, held a reading session and a demonstration and subsequent concert was held. Storm Front was the demonstration quartet and the session included Effective Choral Warm-ups and a segment on Understanding the Barbershop Style. In the evening, the Sound of the Rockies Chorus performed to an enthusiastic audience.
3rd Period Status: Six conventions have been confirmed for next year. We are exhibiting at four and presenting at two. The two presentations are invites from school presentations given earlier this year.
Enhance effectiveness of exhibits at music educator conventions by advertising in convention programs. (DeBusman, Rashleigh,Young) (Second quarter)
1st Period Status: SPEBSQSA was represented in all convention programs, where we conducted demonstrations or exhibited.
1.6.6 Manage the MBNA America Collegiate Barbershop Quartet Contest and offer assistance to districts for preliminary contests, involving at least 64 quartets. Provide $1,000 to each district to be awarded to the highest-scoring quartet from each district and 4 "wildcards", for a total assistance of $20,000. (DeBusman, Rashleigh, Young, YMIH Committee in coordination with DVPs YMIH) (Third Quarter) (R1, R2)
1st Period Status: 57 quartets participated in the CBQC program. Every District had at least one participant. Here is the breakdown: Cardinal 3, Central States 12, Dixie 3, Evergreen 3, Far Western 6, Illinois 2, Johnny Appleseed 4, Land O' Lakes 3, Mid-Atlantic 7, Northeastern 2, Ontario 2, Pioneer 1, Rocky Mountain 1, Seneca Land 4, Sunshine 2, Southwestern 2.
2nd Period Status: 15 districts participated in Portland this year. The Ontario District was the lone district to not have their champion participate. Because of that decision, we had five "wild cards" invited this year instead of four. Breakdown of participants in Portland: MAD - three "wild cards", FWD - two "wild cards", ONT - none, all other districts - 1. The twenty-one quartets in Portland represented 74 colleges and universities and one high school. We were very fortunate this year to have one quartet from China (The Travelin' Men quartet from Tsinghua University, Beijing, China) compete in the CBQC. They also performed before the semi-finals round on Friday night of Portland, and were extremely well received.
We are still unable to tally the number of hits we had on our CBQC website this year.
Plan, script and develop, for production in 2003 a 7-10 minute marketing video (similar to "Barbershop Harmony: A Tool For Musical Excellence") targeting college-aged men (17-25) and encouraging participation in the Collegiate Barbershop Quartet Contest. (YMIH Committee, Rashleigh) Fourth Quarter. (R2, R3)
2nd Period Status: Some footage was acquired at the Portland CBQC events, however participant interview footage was cut short due to arena scheduling and participant availability, however, significantly more footage is required. YMIH Committee has added this item to the 2003 work plan in order to gather more footage in Montreal and produce tape/DVD in 2004.
Encourage participation in CBQC by advertising in December and January issues of MENC and ACDA publications, and state music journals in the northwestern United States. (DeBusman, Rashleigh, Sampson, M&PR Committee/Design Subcommittee) (First quarter) (R1)
1st Period Status: Ads were placed in three ACDA and two MENC journals promoting the MBNA America CBQC.
1.6.7 Repackage Harmony Hits Volume I to include excerpts of the printed music included on the CD. (YMIH Committee, Rashleigh)
2nd Period Status: Rick Spencer, Gary Plaag, and Harmony Marketplace staff are currently working to determine effectiveness of this product.
Publicize and promote Harmony Hits CD for sale to music educators. (M&PR Committee, YMIH Committee, DVPs YMIH, DeBusman, Rashleigh, Young) (R1, R2, R3)
1st Period Status: Our liaison to the YMIH Committee has been out of commission for a couple of months with an ulcer. Additional efforts will be applied. All reporting districts have incorporated this into their work plans and are actively promoting Harmony Hits Volume I.
2nd Period Status: SUN is providing a Harmony Hits CD for each student involved in a festival this fall.
Must renew efforts in this area. M&PR committee liaison has been unavailable for work on this project, plus with other tasks, resources were not available for this task. Renewed efforts must be applied to this task.
3rd Period Status: Harmony Hits Volume I had been promoted to music educators in the first half of the year. But, due to the popularity and effectiveness of the new Music Educators Sampler CD-ROM, Harmony Hits Volume I has not been as popular as hoped, thus, after discussion with Harmony Marketplace manager, this effort is determined to not be cost-effective, so CD will remain on sale as is. CD will be listed in new catalog, as it was inadvertently omitted from the Fall/Winter 2002 catalog.
1.6.8 Update and revise YMIH Resource Guide to include details for non-competitive performance opportunities such as festivals, adjudications, workshops, etc. and other recent developments. (YMIH Committee, DVPs YMIH, Rashleigh) (August) (R2)
2nd Period Status: Work on this item is behind schedule, but will be completed (in electronic format for posting to the website) by the end of 2002. Districts that have submitted in formation for inclusion include MAD, LOL and SUN. Rick Spencer and Gary Plaag are actively working on this.
3rd Period Status: Completed as of December 31, 2002.
1.6.9 Collect and pass on to Membership Committee the contact information, as available, for fathers of boys involved in YMIH activities at the district, and Society levels. This will provide an opportunity to solicit these men for membership. (Rashleigh, DVPs YMIH) (December) (R3)
1st Period Status: An initial test of this was conducted following the LOL festival. The Membership/Marketing/Music departments collaborated on the design of a Father/Son Guest Night. Letters, with subsequent phone call follow-up, were sent to the fathers of the sons participating in the festival. The turn out was not significant and we are reviewing the process to continue to investigate this recruitment possibility.
2nd Period Status: LOL reports a failure to follow up following their collection of names reported in R1. They have committed to following up after their next festival, October 25-26, in Saskatoon.
Names are available for the HX Camps, but they will be culled from student evaluations that indicated a male relative is also a singer.
PIO reports that information from A Cappella BLAST was forwarded, but most sheets didn't contain father's name. DVP concludes that mothers seem to be the ones encouraging singing.
3rd Period Status: Numerous districts report progress in collecting this information and passing it on to Membership DVPs.
1.6.10 Work with C&J Committee to study and explore the design and development to establish a level of competition for quartets in which all members are under 25 years of age and are members of the Society. This will be similar to the Seniors category that is already in place. (YMIH Committee, C&J Committee, DeBusman, Rashleigh, Young.) (October) (R1, R2, R3)
1st Period Status: Currently working with C&J. Developed draft of C&J rules changes to for "junior" level similar to senior level currently in place. On agenda for discussion at YMIH meetings in Portland.
2nd Period Status: Discussed by YMIH Committee in Portland. We will send this proposal to the C&J Committee.
3rd Period Status: This was not included in the 2003 work plan.
1.6.11 Design and purchase a professional, state-of-the-art YMIH display booth, with appropriate shipping containers and audio/visual equipment for demonstration and sampling purposes, to be used at national music educator conventions (state MEA conventions, MENC conventions, ACDA conventions, etc.) (YMIH Committee, DeBusman, Rashleigh, Young) (Second quarter) (R1, R2)
1st Period Status: Completed.
1.6.12 Work with Harmony Marketplace staff to identify most effective way to display YMIH tools and materials. (YMIH Committee, Rashleigh, Thorn) (Second quarter) (No report)
1.6.13 Distribute 2000 YMIH video & music educator packets to music educators who request them with registration at MENC, ACDA, and similar conventions. (Rashleigh, DeBusman, Young) (No report)
1st Period Status: More than 1500 packets have been provided to teachers and students at the MENC and ACDA conventions in the first trimester of the year. In addition to these, packets are sent to music educators through out the year as requests from teachers are received.
2nd Period Status: Basically unchanged due to no schools in session.
3rd Period Status: Music educators may now request these packets on-line as well as via phone, email, etc. 100 packets have been mailed out since September from requests such as these.
1.6.14 Develop a 5-year YMIH Committee strategic plan. (YMIH Strategy Subcommittee, Rashleigh) (October) (R1, R2, R3)
1st Period Status: In development. Eric Ruthenberg of NED and YMIH Committee is heading this effort. First meeting scheduled for Monday/Tuesday of Portland week.
2nd Period Status: Initial draft long-range plan (3-5 years) was developed at Portland meetings and is being further developed for distribution and comment by YMIH long-range planning sub-committee.
3rd Period Status: Draft submitted to OPS Group for discussion. Items will be discussed by YMIH Committee at Albuquerque meeting in January, 2003.
Full Year Budget |
Actual | |
Income |
131,065.00 |
44,330.00 |
Wages and Benefits |
109,308.00 |
93,648.97 |
Expenses |
171,913.00 |
158,406.86 |
Direct income or expense |
(150,156.00) |
(207,725.83) |
Allocated overhead |
132,964.00 |
86,381.88 |
Net income or expense |
(283,120.00) |
(294,107.71) |
1.7 Effectively follow up to increase benefits derived from music staff visits to schools and clinics.
Tasks and Goals:
1.7.1 Develop methodologies and/or questionnaires for attendees to optimize the impact of, and benefits from, music staff visits to schools and clinics. (DeBusman, Rashleigh, Young) (March) (R1)
2nd Period Status: We have developed a questionnaire and will implement it this September when we resume our school visits.
1.7.2 Evaluate the results of questionnaires and implement follow-up procedures to increase benefit-cost factor in regarding use of music staff visits to schools and clinics. (Rashleigh) (August) (R1, R2)
2nd Period Status: No documentation to evaluate at this time.
3rd Period Status: All questionnaires report outstanding work by all three music specialists. Occasional constructive comments by participants indicate that the district coordinators’ communications have been less effective than expected, but this has nothing to do with the music specialists’ performance.
1.7.3 Develop a procedure and checklist for chapter YMIH coordinators to follow up with schools after music staff visits to create music educator rapport and identify opportunities, and that also provides a mechanism for DVPs YMIH to collect district-wide data. Report to the YMIH Committee. (YMIH Committee, DVPs YMIH, DeBusman, Rashleigh, Young) (March) (R1)
2nd Period Status: We have a follow up procedure designed which will be tested in upcoming school visits.
Full Year Budget |
Actual | |
Income |
||
Wages and Benefits |
||
Expenses |
||
Direct income or expense |
||
Allocated overhead |
||
Net income or expense |
1.8 Recruit, train and educate chorus directors to increase the quality of the Society's musical product while satisfying members' needs.
Executive Summary - CDD Committee:
• Due to a depressed interest level in the CDWI program and a lack of assistance from the CDD DVPs, we may not reach our goal of 30 CDWI weekends as required in 1.8.2. There are two programs in the developmental phase, however, that are intended to augment the CDWI program. The CDWI 2 program will be implemented to all districts this fall, and the developmental phase of the "Next Level" CDWI 3 program is well underway.
• Ron Knickerbocker has recently been moved to the VC-Recruiting position on the CDDC. Based on his previous committee contributions, he may well be able to finally get movement established with respect to 1.8.10 and 1.8.11.
• On a positive note, there are almost 90 directors enrolled in the CDDC Directors College scholarship program for this summer. There are well over 200 directors now pursuing certification with the CDDC. The "Direct-ly Involved" newsletter continues to get rave reviews.
Executive Summary - CDD Committee:
• The year comes to a close with all programs in excellent shape. We excelled in all areas, meeting or exceeding goals in CDWIs and Certification and making good progress in Training and Recruiting. I turn over the chair of the committee to Paul Tamblyn with a measure of pride and great expectation for even better things in the future.
• There are a couple of R2 items that are not listed to be reported on in R3, but for which there is more to be said:
• 1.8.1 The Society web page continues to be made more clear and useful for directors. The committee offers its thanks to Scott Hoge and Brian Lynch for good work on this on-going item.
• 1.8.5 The warm-up video has been abandoned. The tape from Harmony College was deemed unusable by the staff.
Tasks and Goals:
1.8.1 Create a link on the Society web page that connects to every on-line resource for directors. (Hoge, CDD Committee, VC - Training) (R1)
1st Period Status: Preliminary flow-charts of suggested content and page design have been discussed within the committee and are being finalized. This information is scheduled to be delivered to the IT department by the end of June for their assistance.
3rd Period Status: Complete. The Directors section contains numerous reprints from Directly Involved (also completely online henceforth), links to additional choral music resources, listservs, etc. The CDDC has been active in adding new content to the site. See Sing and Perform > Direct and Teach > A toolkit for chorus directors
1.8.2 Conduct 30 Chorus Director Workshop Intensive (CDWI) seminars to reach 150 chorus directors. Maintain sufficient certified CDWI trainers to fill all requests for seminars. (CDD Committee, VC - CDWI) (R1, R2, R3)
1st Period Status: Through the first 6 months of 2002, we have delivered 10 workshops. We will be processing workshop requests for the second half of 2002 at the end of June. However, unless the DVPs for CDD do a better job of lining up workshops, we will fall short of our goal of 30 workshops this year. We have enough trainers to meet the current goal of 30 workshops.
2nd Period Status: In the year 2002 we scheduled 31 CDWI workshops. This was the total amount of workshops requested by the districts. No requests were denied. Three of the scheduled workshops were cancelled, for one reason or another, by the district requesting the workshop. (One cancellation each by EVG, CSD and ILL). This left us delivering 28 workshops for the year. All were well received with an average "satisfaction rating" of about 95%.
3rd Period Status: There were no further cancellations in 2002, so we did deliver a total of 28 workshops. Of these, 4 of the workshops were "CDWI 2" level. (Our last report stated 3 CDWI-2's, but the correct number is 4.) Overall the workshops received an average satisfaction rating of 95%. The CDWI 2's were very well received, and we expect the demand for these to increase as the word about the workshop spreads. Actually, demand for both CDWI &
CDWI-2 workshops seems to be increasing. In 2002, we had 10 requests for workshops in the first 6 months of the year. (9 CDWIs & 1 CDWI-2) So far in 2003 we have scheduled 16 workshops for the January to June time frame. (14 CDWI and 2 CDWI-2)
1.8.3 Create a "second step" CDWI program for prior CDWI attendees and train faculty to implement the program in 2003 (CDD Committee, VC - CDWI, Young) (R1, R2, R3)
1st Period Status: The so-called CDWI 2 program (two trainers working with 5 directors who have already been through the CDWI program) has been designed and is ready for implementation in the second half of 2002. We have delivered one CDWI 2 workshop, which was very well received, in the first half of 2002 and plan to offer the CDWI 2 program option to all districts this fall. Concurrently, we are also field testing the "Next Level" or CDWI 3 program at this time. The CDWI 3 program is designed to bring the CDWI coaching process to an individual director, in front of his own chorus, on their regular rehearsal night. This program is still in the developmental phase and will not be ready for implementation until, hopefully, 2003.
2nd Period Status: The CDWI-2 program has been developed and is currently being delivered. Three of the 28 workshops mentioned in R2 for 1.8.2 were of the CDWI-2 variety. Currently, the existing CDWI trainers are able to handle the combined request load, but just barely. We are discussing plans to train some additional CDWI trainers at the end of this year.
Additionally this year, we were able to design and begin to field test the CDWI-3 (or Next Level) program. By the end of the year we should have field-tested this program 6-8 times. While the program is being very well received, there are some fiscal and logistical issues that need to be worked out before we will be ready to fully endorse the implementation of this program. This program is still in its "development" phase and will not be ready for general implementation before 2004.
3rd Period Status: CDWI-2 begins to grow in popularity. Two are scheduled for the first 6 months of 2003. CDWI-3 is still under development. The future of CDWI-3 will be one of the main topics of discussion at our next CDDC committee meeting at the midwinter convention.
1.8.4 Promote and manage the Chorus Director Certification program and expand the total enrollment in the program to 235 (an increase of 40) by December. (CDD Committee, VC -Certification, DVPs CDD) (R3)
2nd Period Status: There are now 264 directors enrolled in the Certification Program thusly:
Enrolled, but not yet Certified 204
Certified Directors 52
Master Directors 8
Total 264
If ever there were any doubt, this program must now be called a "certified" success!
3rd Period Status: There are now 272 directors enrolled in the Certification Program thusly:
Enrolled, but not yet Certified 201
Certified Directors 63
Master Directors 8
Total 272
1.8.5 Publish a video of warm-up for choruses and quartets by June 2003. (CDD Committee, VC - Training, Foris) (R1, R2)
1st Period Status: Editing work on the video continues and we anticipate completion by June.
2nd Period Status: Editing is still with staff at Harmony Hall. Hopefully, work will continue on the video upon completion of the Portland convention video.
1.8.6 Publish a video of basic directing techniques by December. (CDD Committee, VC - Training, Foris) (R1, R2, R3)
1st Period Status: Greg Lyne and Don Campbell have scripted the Basic Directing Video. Plans are in place to videotape at Harmony College in August.
2nd Period Status: Taping was completed at Harmony College and is being reviewed by staff.
3rd Period Status: A "first edit" tape is in the hands of the committee for review. It will be evaluated by the end of the midwinter convention and referred back to staff for completion.
1.8.7 Award twenty-five tuition scholarships to Directors College 2002 for front-line Society directors who have not attended Directors College before. (An additional 25 may also be awarded if grant funding is obtained.) Assure a minimum of one director from each district, with the balance awarded by random draw. Provide each CDD DVP with the names of the non-selected applicants from his district, and encourage him to garner support from the district, chapters, and outside sources with the goal of providing scholarships to all who apply. (DVPs CDD, CDD Committee, VC - Training, Young) (R2)
2nd Period Status: All fifty scholarships were awarded and used at Directors College in August. Multiple responses have been received from recipients testifying to the value of this program.
3rd Period Status: Complete. Promotion for 2003 scholarships already commenced with web and email announcements.
1.8.8 Maintain and promote the director listserv. (CDD Committee, VC - Training, DVPs CDD) (No report)
3rd Period Status: Links page established in Directors section of website.
1.8.9 Create and distribute a guide to aid chapters when searching for a director. (CDD Committee, VC - Recruiting, DVPs CDD) (April) (R1)
1st Period Status: Guide has been completed and will be distributed to DVPs in May.
1.8.10 Establish a reporting system in each district to track director vacancies. (CDD Committee, VC - Recruiting, DVPs CDD) (July) (R2)
2nd Period Status: This item is still in the planning stage.
1.8.11 Create and maintain a listing by district of former directors who will agree to serve for a term certain while a director search is conducted. (DVPs CDD, CDD Committee, VC - Recruiting) (July) (R2)
2nd Period Status: This item has been abandoned and does not appear in the 2003 work plan.
1.8.12 Publish four editions of "Direct-ly Involved." (CDD Committee, Past DC Chair, Young) (R3)
3rd Period Status: Four issues were published on schedule in 2002. Beginning next year, this newsletter will be available only online. This publication is being moved online. All content through September 2002 has been added to the site.
Full Year Budget |
Actual | |
Income |
11,625.00 |
11,875.00 |
Wages and Benefits |
18,672.00 |
16,309.01 |
Expenses |
53,349.00 |
31,589.35 |
Direct income or expense |
(60,396.00) |
(36,023.36) |
Allocated overhead |
22,713.00 |
15,043.45 |
Net income or expense |
(83,109.00) |
(51,066.81) |
Totals for Mission #1: The Musical Experience
Full Year Budget |
Actual | |
Income |
781,200.00 |
580,809.54 |
Wages and Benefits |
484,336.00 |
424,229.43 |
Expenses |
694,017.00 |
578,551.33 |
Direct income or expense |
(397,153.00) |
(421,971.22) |
Allocated overhead |
589,153.00 |
391,309.53 |
Net income or expense |
(986,306.00) |
(813,280.75) |
Mission 2: Membership and Support Services
Mission
Develop and conduct membership recruitment, retention, and extension programs, and satisfy members' and chapters' needs for education, requests for services and products in a timely manner.
Major Thrust
Be a Society whose membership grows at least one percent per year and provides singing, performing and fraternal opportunities that attract and retain a diverse, younger and vitally active membership.
Strategies
2.1 Plan, design, promote and supervise implementation of, and teach methodologies for, aggressive, broad-based recruitment and focused orientation initiatives.
Tasks and Goals:
2.1.1 Recruit at least 4072 new and reinstated members in 2002. (DVPs MS, Nau, Bek, MS Committee) (R1, R2, R3)
1st Period Status: The Society has recruited 1381 new and reinstated members as of April 30, 2002. This represents 33.91% of our goal, which on the surface appears to indicate we are on track to meeting the goal of 4072. Unfortunately, the lean months lie ahead in the summer, and our pace will not hold up unless something dras