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BHS Grant Policy

BHS Grant Resources

Frequently Asked Questions

About Our Grant Program

Unfortunately, due to COVID-19 and funding realities, we will be cancelling our postponed spring grant window and the fall grant cycle. Even with the change happening in our world, we remain resolved in our dedication to supporting the impactful events and programs you all do in your respective communities.

Although we must take a step back and reevaluate the best way to serve our communities at this time, we will continue to update our applicants on that process and the future of our grants program. Your feedback about how best to accomplish this is welcomed and helpful. Feel free to reach out directly at outreach@barbershop.org.

We are hopeful that the future of our grants program will be more efficient, adaptive, and more equipped to get more folks singing and a little bit closer to Everyone in Harmony.

BHS Grant Policy

Eligibility Requirements

Applicants must be a 501(c)3 non-profit organization - IRS Determination Letter is required in the application.

Awards will not exceed 80% of total project expenses.

Projects must have a barbershop or a cappella element in order to qualify for this grant.

The Barbershop Harmony Society Grants are only eligible for direct costs as a result of the project. Overhead costs such as administrative salaries will not be considered for Youth Outreach Grants. This does not include artistic costs such as clinician fees, honorariums, licensing fees, and/or teaching quartet costs.

Capital expenses such as equipment purchases will not be considered for funding. Equipment rentals, however, may be permissible.

Although travel costs for teaching quartets, clinicians, and other educational staff are permissible, this grant is not designed to provide operational budget relief as it pertains to travel costs for entire choruses to perform and/or attend another event.

Youth Protection Training and a Voluntary Disclosure is required for all clinicians, teaching quartets, and necessary volunteer staff participating in funded youth event projects. Failure to complete the training prior to the event or in a previously awarded funding year will result in ineligibility.

If awarded, the proposed project will receive 95% of the award amount one month prior to the event. The remaining 5% of the award will be remitted to the recipient after the post-project report has been received.

If the project has been awarded in a previous year, a project will be ineligible if a post-project report was not completed for that event.

All applications must be submitted online through Submittable. Mailed applications will NOT be considered.

BHS Grant Resources

Review Criteria for BHS Grants

Although the Barbershop Harmony Society does not provide application samples, below is a compilation of the criteria used by reviewers and suggestions to consider when crafting your application. This resource aims to give you inspiration and feedback to construct your narrative.

Previously Funded Projects

Read descriptions of projects we've funded in the past.

Frequently Asked Questions

Don't see your question answered here? Contact outreach@barbershop.org for more information.

DOES MY PROJECT HAVE TO FOCUS EXCLUSIVELY ON BARBERSHOP?

No! We do require a barbershop/a cappella element, but it does not have to focus exclusively on the barbershop artform.

WHAT IS A LETTER OF COMMITMENT? WHEN DO I NEED ONE?

A letter of commitment is written confirmation from a partnering organization regarding active participation and resources they have approved for your event. For example, if an organization is allowing you to use a venue space at no cost or a partnering organization has committed volunteers to work your event then you would require a letter of commitment.

WHAT IS AN INDIRECT COST VERSUS A DIRECT COST? WHAT KINDS OF COSTS DOES BHS FUND?

A direct cost can be clearly associated with an event or project. These costs could include things like sheet music, food, learning tracks, quartet honorariums, etc. Indirect costs are more often overhead costs like equipment, administrative fees/salaries, and utility costs. The Barbershop Harmony Society Outreach Grants fund only direct costs at this time.

WHO IS ON THE REVIEW TEAM FOR MY GRANT APPLICATION?

All applications will be reviewed by both outside reviewers and an executive review team of Barbershop Harmony Society employees. These two panels will include a variety of reviewers composed of both barbershoppers and non-barbershoppers.

WHAT KINDS OF PROJECTS HAS THE BARBERSHOP HARMONY SOCIETY FUNDED IN THE PAST?

You can find the descriptions and contact information for all projects funded since 2016 under the Grant Resources section on this page.

WHERE CAN I FIND INFORMATION ABOUT THE YOUTH PROTECTION TRAINING? WHY DO YOU REQUIRE YOUTH PROTECTION TRAINING FOR GRANTED EVENTS?

  • Taking the Youth Protection Training helps your counselors and clinicians to be better prepared to recognize and respond in sensitive situations. This process is also an insurance requirement, as well as a best practice for all events involving youth.
  • Click to view the BHS Youth Policy or access the Youth Participation Form
  • Chapters and Districts are permitted to utilize the Youth Protection Training provided by Abuse Prevention Systems (APS). You can contact customerservice@barbershop.org to request the training.

WHAT KINDS OF PROJECTS DOES BHS SUPPORT?

The Barbershop Harmony Society prioritizes seed funding new projects, but will also consider returning projects that have been previously awarded.

  • The Youth Outreach Grant funds initiatives like workshops, festivals, and camps.