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Grants

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How to Apply

Grant Policy and Resources

Frequently Asked Questions

Make an impact in your community

Through the Harmony Foundation’s generous annual support of the Barbershop Harmony Society, we are able to provide grant opportunities that create powerful community impact.

Chorus Junior Mixed

About Our Grant Program

Outreach is about working with others to promote the power of singing — singing anything — while increasing your visibility and influence within your community. Harmony Foundation International supports the outreach programs of the Barbershop Harmony Society to promote singing across the continuum of life to in turn build a better society.

To effectively expand the reach or our grant activities, we’ve implemented an industry-standard grant request and review process that will better help you:

  • Design more visionary and higher impact outreach activities
  • Become better leaders in your community by growing community partnerships and understanding community needs
  • Create grant requests that have an improved chance at receiving additional local funding

How to Apply

The Fall grant application window will be open between September 1 - 30, 2019.

CHORUS - youth suspenders

2020 Grant Opportunities

Make plans to apply during the Fall grant window: September 1 - 30, 2019

Applications for the fall grant window will be accepted September 1 - 30, 2019 for projects occurring January 1 - December 31, 2020. Funding decisions will be sent out on December 2, 2019.

Questions or concerns can be emailed to Ashley Brown at outreach@barbershop.org.

Grant Policy & Eligibility Requirements

Applications will be accepted starting September 1, 2019.

Eligibility Requirements

Applicants must be a 501(c)3 non-profit organization - IRS Determination Letter is required in the application.

Awards will not exceed 80% of total project expenses.

Projects must have a barbershop or a cappella element in order to qualify for this grant.



All applications must be submitted online through Submittable. Mailed applications will NOT be considered.

The Barbershop Harmony Society Grants are only eligible for direct costs as a result of the project. Overhead costs such as administrative salaries will not be considered for Youth Outreach Grants. This does not include artistic costs such as clinician fees, honorariums, licensing fees, and/or teaching quartet costs.

Capital expenses such as equipment purchases will not be considered for funding. Equipment rentals, however, may be permissible.

Youth Protection Training and a Voluntary Disclosure Form is required for all clinicians, teaching quartets, and/or necessary volunteer staff participating in funded youth event projects. Failure to complete the training prior to the event or in a previously awarded funding year will result in ineligibility.

If awarded, the proposed project will receive 95% of the award amount one month prior to the event. The remaining 5% of the award will be remitted to the recipient after the post-project report has been received.

If the project has been awarded in a previous year, a project will be ineligible if a post-project report was not completed for that event.

The primary contact will be the main source of communication with the grant team. Be sure to communicate these policies with the secondary contact so they are fully aware of the responsibilities in case of the primary contact's absence.

If the Primary Contact needs to be updated, contact outreach@barbershop.org

Grant Resources

Application Tools

Prepare your answers to application questions before the window opens. Any questions? Email outreach@barbershop.org.

Youth Outreach Application

Previously Funded Projects include:

2016 Award Summary

2016-17 Award Summary

2017 Award Summary

2017-18 Award Summary

2018 Award Summary

2018-2019 Award Summary

2019 Award Summary

2019-2020 Award Summary

Reporting Tools

Please contact outreach@barbershop.org for information on follow-up reporting.

Next Steps

I've just been awarded the grant. What happens next?

  • Post-Project Report is due 60 days after your project is complete.
  • All forms and reports will be completed online.
  • If a BHS chapter or district is receiving the grant award, funds will be sent to the current treasurer of the chapter or district. No exceptions can be made.
  • 501(c)3 awarded applicants will need to identify qualified payee to in the Grant Award Acceptance form.
  • Projects which involve youth participation are required to have their staff be certified through our Youth Protection Training.
  • Should the project as described in the application not take place, written notification must be sent to outreach@barbershop.org.
    • If the award is already received it must be returned to the Barbershop Harmony Society within 30 days.

What happens if my application is declined?

You will receive a Review Summary which includes the reasoning for declining the application and review team comments to help you in future applications.

Frequently Asked Questions

Don't see your question answered here? Contact outreach@barbershop.org for more information.

DOES MY PROJECT HAVE TO FOCUS EXCLUSIVELY ON BARBERSHOP?

No! We do require a barbershop/a cappella element, but it does not have to focus exclusively on the barbershop artform.

WHAT IS A LETTER OF COMMITMENT? WHEN DO I NEED ONE?

A letter of commitment is written confirmation from a partnering organization regarding active participation and resources they have approved for your event. For example, if an organization is allowing you to use a venue space at no cost or a partnering organization has committed volunteers to work your event then you would require a letter of commitment.

WHAT IS AN INDIRECT COST VERSUS A DIRECT COST? WHAT KINDS OF COSTS DOES BHS FUND?

A direct cost can be clearly associated with an event or project. These costs could include things like sheet music, food, learning tracks, quartet honorariums, etc. Indirect costs are more often overhead costs like equipment, administrative fees/salaries, and utility costs. The Barbershop Harmony Society Outreach Grants fund only direct costs at this time.

WHO IS ON THE REVIEW TEAM FOR MY GRANT APPLICATION?

All applications will be reviewed by both outside reviewers and an executive review team of Barbershop Harmony Society employees. These two panels will include a variety of reviewers composed of both barbershoppers and non-barbershoppers.

WHAT KINDS OF PROJECTS HAS THE BARBERSHOP HARMONY SOCIETY FUNDED IN THE PAST?

You can find the descriptions and contact information for all projects funded since 2016 under the Grant Resources section on this page.

WHERE CAN I FIND INFORMATION ABOUT THE YOUTH PROTECTION TRAINING? WHY DO YOU REQUIRE YOUTH PROTECTION TRAINING FOR GRANTED EVENTS?

  • Taking the Youth Protection Training helps your counselors and clinicians to be better prepared to recognize and respond in sensitive situations. This process is also an insurance requirement, as well as a best practice for all events involving youth.
  • Click to view the BHS Youth Policy or access the Youth Participation Form
  • Chapters and Districts are permitted to utilize the Youth Protection Training provided by Abuse Prevention Systems (APS). You can contact customerservice@barbershop.org to request the training.

WHAT KINDS OF PROJECTS DOES BHS SUPPORT?

The Barbershop Harmony Society prioritizes seed funding new projects, but will also consider returning projects that have been previously awarded.

  • The Youth Outreach Grant funds initiatives like workshops, festivals, and camps.