The Barbershop Harmony Society is the world’s largest all-male singing Society, with tens of thousands of members across North America; affiliated men’s and women’s organizations in more than a dozen countries bring the total number of active singers to more than 80,000 worldwide. Through active programs in music education, publishing, performance, and outreach, the Society preserves and extends the reach of a uniquely American close harmony musical art form whose roots lie in African-American improvisation and European harmony traditions. Founded in 1938 as the Society for the Preservation and Encouragement of Barber Shop Quartet Singing in America, Inc. (SPEBSQSA), the Society now expends nearly $1 million annually in support of community and school programs that bring the fellowship, fulfillment, and excitement of vocal music to a new generation of singers. The Society relocated its headquarters to the heart of Nashville in 2007 and has established powerful relationships in the civic and education communities. Belmont University in Nashville has become the new home for the Society’s flagship annual education event, Harmony University, and in 2016, the Barbershop Harmony Society was recognized by the Nashville Business Journal as one of its Best Places To Work.
Receptionist & Shared Services Administrative Assistant
The Barbershop Harmony Society (BHS) seeks a Receptionist & Shared Services Administrative Assistant to be an integral part of the Administration Team for a vibrant 79-year-old fraternal organization of 22,000 passionate singers in the United States and Canada. Under the leadership of CEO Marty Monson, today’s BHS is a high energy, quickly evolving organization whose budget has grown by 21 percent in the last three years. This is an entrepreneurial but collegial and collaborative environment. The BHS is focused on creating a better world through singing, bringing people together in harmony and fellowship. #everyoneinharmony
Reports To: Executive Assistant to the CEO / Offce Manager
Summary: This position is an integral part of the Administrative Team. The right candidate will serve as the first point of contact for the BHS membership and community partners, while offering administrative support to operational shared services.
Role and Responsibilities:
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries including but not limited to:
- Website navigation
Maintains employee and department phone directory
Maintain and log volunteer hours
Maintains security by following procedures; monitoring logbook; issuing visitor badges
Provide general administrative and clerical support:
- Membership Department – approx. 8 hours per week
- Prepare membership packets
- Mail Quartet and Membership renewals
- Mail Membership cards
- Marketplace – approx. 6 hours per week
- Verify Arrangers Fees
- Mail Music Library Checks
- Tag, fold, price, sort Marketplace Merchandise
- 1st floor Marketplace sales, cashier
- Accounting – approx. 10 hours per week
- Receive and verify all payments
- Endorse all checks and attach to payment
- Sort payments for batching
- Alphabetizing and filing
- Administration – as needed
- Education – as needed
- Events – as needed
- Project Management – as needed
Open, sort, and distribute mail daily to the BHS and HFI
Assist with preparing 25th, 50th, and 75th AIC Quartet display for the International Convention
Potential to attend the International Convention each July
- Assist with setup and teardown
- Work in Marketplace or where assigned
Provide Harmony Hall tours
Assist with company events, attend all staff meetings, be an active participant
Other duties as assigned
Key Qualifications & Requirements:
Excellent phone and interpersonal skills
Excellent organizational and time management skills G Suite and Microsoft Office experience
Able to meet and balance multiple deadlines with minimal supervision Energetic and Enthusiastic
Must be able to work independently
Work well with others in a team environment Dedicated to the quality of work performed Willingness to learn and assume new duties Professional appearance
Minimum 3 years receptionist and/or admin experience preferred
The BHS is an association of approximately 22,000 members in the United States and Canada and an additional 10 affliated international organizations, dedicated to preserving the art of the barbershop style of a cappella singing and encouraging men to share in the joys of barbershop harmony.
Founded in 1938 as the Society for the Preservation and Encouragement of Barber Shop Quartet Singing in America, Incorporated (a.k.a. SPEBSQSA), BHS is the world’s largest all-male singing organization. At the heart of its identity is the preservation and encouragement of barbershop singing, a uniquely American close harmony musical form whose roots lie in African-American improvisation and European harmonic traditions. Today the fellowship, fulfillment, and excitement of vocal music is attracting a new generation of singers: barbershop is “hot” and the BHS is making it happen. The BHS has a 12-member Board of Directors.
The BHS has a collective vision based on four Pillars that guide the organization’s growth and development:
- Through the medium of barbershop harmony, we maintain and expand supportive services for a global community of artists.
- Through the medium of barbershop harmony, we elevate artistic and leadership skills through education and best practices.
- Through the medium of barbershop harmony, we establish lifelong singing as a core community asset.
- We increase our impact by building diversified revenue streams including earned income, individual philanthropy, and institutional philanthropy.
Also resident in the Society’s Nashville headquarters is Harmony Foundation International, a separately incorporated charitable trust responsible for raising money, currently focused on individual philanthropy, to support the Society’s educational and charitable mission, programs, and other special projects.
How to apply
Send your cover letter, resume, and three professional references to:
Michele Lee Niec, Executive Assistant to the CEO / Office Manager
The Barbershop Harmony Society is looking for qualified interns to join our team. Click the link above to view opportunities.
Harmony Hall is always looking for volunteers to assist us with various projects based on need and capacity. Click the link above to share your interest.