Last updated September 14, 2018
COLLECTION OF YOUR INFORMATION
We may collect information about you in a variety of ways. The information we may collect on the Site includes:
Personally identifiable information, such as your name, shipping address, email address, and telephone number, and demographic information, such as your age, gender, hometown, and interests, that you voluntarily give to us when you register with the Site or when you choose to participate in various activities related to the Site, such as online chat and message boards. You are under no obligation to provide us with personal information of any kind, however your refusal to do so may prevent you from becoming a Member or Associate of the Barbershop Harmony Society and using certain features of the Site.
Information our servers automatically collect when you access the Site, such as your IP address, your browser type, your operating system, your access times, and the pages you have viewed directly before and after accessing the Site.
DATA FROM CONTESTS, GIVEAWAYS, AND SURVEYS
Personal and other information you may provide when entering contests or giveaways and/or responding to surveys.
INDIVIDUAL CONTACT INFORMATION & DATA USE POLICY
This policy is intended to establish how individual member, associate or others engaged in our organization (hereby referenced collectively as ‘individuals’) contact information is to be utilized. We recognize that an individual’s contact information has been entrusted to us and must be limited to uses consistent with the Society’s mission, purposes and programs.
PURPOSE AND DEFINITION
This policy statement covers all entrusted individual contact information maintained by the Society and acquired from any source, including membership applications, officer lists, directories, and registrations at Society, District or Chapter schools, conventions, or other events. The information protected by this policy statement includes names, mailing/delivery addresses, telephone numbers, fax numbers, and email addresses, whether maintained in print or electronic format or otherwise. Records of member contact information are considered proprietary information, and may not be copied, distributed, or otherwise used by any other person or entity for any purpose that is inconsistent with the Society’s mission, purposes and programs.
This policy statement applies to all organization levels including but not limited to Society Staff, Leaders, agents and officially recognized affiliates or subsidiaries (collectively referred to as “Society Units”). Individuals are prohibited from using member lists, rolls, or individual contact information for any personal gain (including personal business use). This also aligns with #7 of the Society’s Code of Ethics.
BHS DISTRICT USE
Individual contact information will be used by the District for distribution of newsletters, school, convention, contest, event & meeting information, chapter & membership-related communications and other official District communications. District contact information may be used for directories and rosters that may be made available for members’ use only, but the information shown to other members may not extend beyond that member’s individual preferences as indicated by the Member Center. At no time shall a District release or distribute member information to any outside persons, organizations, or entities without the prior written consent from the Society Chief Financial Officer (the “BHS CFO”). The District may utilize voluntary subscription email lists (marketing services and/or campaigns) maintained by the District Marketing and PR Leader or other district designees (i.e. YahooGroups, Listserv, etc.). These are moderated lists and messages distributed should be restricted to informational messages, although some advertising for Society, district, chapter or local community events pertaining to our mission, purposes and programs may be acceptable.
BHS CHAPTER AND QUARTET USE
Society recognized chapters and registered quartets may be permitted to utilize appropriate means of communication to promote shows, performances, and appropriate events. These means may include email blasts or mailings. Individual members of a chapter and/or quartet shall not utilize rosters, lists or individual contact information for any personal or business purpose outside their work in their respective chapter or quartet.
BHS SUBSIDIARY, AFFILIATE OR OTHER ORGANIZATIONS USE
Subject to the approval of the BHS CFO, officially recognized subsidiaries, affiliates and/or other authorized organizations will be permitted to use individuals mailing/delivery address, telephone & fax number, and email address information for Society related marketing purposes or ventures. Other entities or individuals not mentioned in this policy must obtain explicit, prior written consent from the BHS COO prior to use of any information.
USE OF YOUR INFORMATION
Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Site to:
- Administer sweepstakes, promotions, and contests.
- Create and manage your account.
- Deliver targeted advertising, coupons, newsletters, and promotions, and other information regarding our website and mobile application to you.
- Email you regarding your account or order.
- Fulfill and manage purchases, orders, payments, and other transactions related to the Site.
- Increase the efficiency and operation of the Site.
- Notify you of updates to the Site.
- Offer new products, services, and/or recommendations to you. Perform other business activities as needed.
- Perform other business activities as needed.
- Prevent fraudulent transactions, monitor against theft, and protect against criminal activity.
- Process payments and refunds.
- Request feedback and contact you about your use of the Site.
- Resolve disputes and troubleshoot problems.
- Respond to product and customer service requests.
- Send you a newsletter.
DISCLOSURE OF YOUR INFORMATION
We may share information we have collected about you in certain situations. Your information may be disclosed as follows:
BY LAW OR TO PROTECT RIGHTS
If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation. This includes exchanging information with other entities for fraud protection and credit risk reduction.
With your consent, or with an opportunity for you to withdraw consent, we may share your information with third parties for marketing purposes, as permitted by law.
SALE OR BANKRUPTCY
We are not responsible for the actions of third parties with whom you share personal or sensitive data, and we have no authority to manage or control third-party solicitations. If you no longer wish to receive correspondence, emails or other communications from third parties, you are responsible for contacting the third party directly.
COOKIES AND WEB BEACONS
You should be aware that getting a new computer, installing a new browser, upgrading an existing browser, or erasing or otherwise altering your browser’s cookies files may also clear certain opt-out cookies, plug-ins, or settings.
SECURITY OF YOUR INFORMATION
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information.
POLICY FOR CHILDREN
We do not knowingly solicit information from or market to children under the age of 13 without the express written consent of the child’s parent or legal guardian. Information collected will be consistent with the Society’s Youth Policy Statement, Youth Membership and Youth Participation policies. Please contact us using the contact information provided below if you have any questions or concerns.
CONTROLS FOR DO-NOT-TRACK FEATURES
OPTIONS REGARDING YOUR INFORMATION
You may at any time review or change the information in your account or terminate your account by:
- Logging into user account settings and updating the user account.
CALIFORNIA PRIVACY RIGHTS
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account with the Site, you have the right to request removal of unwanted data that you publicly post on the Site. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Site, but please be aware that the data may not be completely or comprehensively removed from our systems.
The Society for the Preservation and Encouragement of Barber Shop Quartet Singing in America, Incorporated dba Barbershop Harmony Society
110 7th Ave N
Nashville, TN 37203