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Contest Entry Process

Contest Entry Process

Are you a Youth Quartets (25 and Under)? Click here to enter the Youth Barbershop Quartet Contest…

Are you entering the chorus contest? Please contact your chapter secretary.

Are you a registered quartet? Please continue below:

Contest Entry Made REALLY Easy 

Having trouble entering your quartet for an upcoming Society contest? This tutorial will walk you through the process step-by-step so you can worry about what matters most…the SINGING!

What you need before you begin:

1.) Your quartet must be an officially registered Society quartet. If you haven’t yet paid for the registration or renewal of your quartet, you’ll need to do this before beginning the contest entry process. Call 800-876-7464 if you require assistance in registering or renewing your quartet

2.) All four (competing) members of the quartet must be members of a BHS chapter, and their membership must be current – and all dues paid – on the actual day of the competition. Frank Thorne chapter membership is also permissible to meet this requirement.

3.) Your Member ID number, and password to the eBiz site. If you don’t know your password, CLICK HERE.

4.) A legal copy of each piece of music you are singing, showing the Product ID numbers of any music purchased from the Barbershop Harmony Society (BHS), and all copyright/publisher information for songs you did not purchase from the BHS.

How to enter a barbershop quartet contest

*To start – open a second internet browser window (Internet Explorer, Firefox, etc.) so you can complete your entry form while referring to these instructions at the same time

*In the second internet browser window you opened, go to ebiz.barbershop.org, and login to the eBiz site using your Member ID number, and password. If you don’t know your password, CLICK HERE.

*After logging in, mouse-over – don’t click – the “Contest Entry” option (near the BHS logo in the top-right portion of the screen), and wait for a drop-down menu to appear

*After the menu drops down, click on “Contest Entry” (immediately below “Contest Manager”)

*After the new screen loads, click on the link that says “Click Here to create a new CJ20 Entry”

*Click on the button next to “Quartet”

*Click on the button “Division/District”, UNLESS your quartet has already qualified for, and is entering the July International Quartet Contest

*A drop-down menu will appear, asking where you want to compete. Select the district in which you want to compete from the drop-down menu

*In the final drop-down menu, select the appropriate convention. If your district has more than one contest in the spring, confirm you are entering the correct contest by checking the DATE of the contest

*The window will now display the list of quartets in which you are currently (or have been recently) registered. Find the appropriate quartet, and click the corresponding “CONTINUE” link

*After the next screen loads, check each member of your quartet who will be competing. Then click the button which says “Save and Continue”

*After the next screen loads, check the box for each contest category (called a “SubSession”) which your quartet is entering. Then click the button which says “Save and Continue” For example, a seniors quartet might enter both the “Seniors Quartet District” and “District Quartet” contest

*After the next screen loads, type into the box any special requests/instructions you may have for the people coordinating the contest

*On the same screen, now select what type of evaluation (if any) you would like for your quartet from the drop-down menu. Then click the button which says “Continue Song Entry”

Song Entry Process – Single Songs

This tutorial will provide you with step-by-step instructions for inputting your quartet’s contest songs into the online contest entry form (CJ20).

What you’ll need to begin:

A purchased, legal copy of each song you plan to sing in the contest. This music will contain either the Product ID number (if purchased from the BHS), or all necessary copyright/publisher information (for music purchased elsewhere).

Unsure if your music is legal? CLICK HERE.

 

How to enter contest songs purchased from the Barbershop Harmony Society

For all songs purchased from the BHS (Harmony Marketplace), the song entry process is simple and quick.

1.) Locate the Product ID (aka Stock number) on the first page of the song. This number will be either 4 or 6 digits. For songs with 6 digits, the first “digit” may be a capital letter “U”

2.) On the “Song Entry Process” screen, click the button which says “Market Place”

3.) Find the line which says “Enter the ID for the Song Purchased”. Click once in the corresponding box, and type the Product ID number exactly as it is on the first page of the song. Then click on “SEARCH”. For example, you could enter either 8601, or U13911, or 202223

4.) The song information will appear near the bottom of the screen. Verify the song is correct, and click on the button which says “Add”.

*Repeat steps 3-4 only for all songs purchased from the BHS. For songs not purchased from the BHS, read on!

*Finished entering all of your contest songs? CLICK HERE.

 

How to enter contest songs NOT purchased from the Barbershop Harmony Society

*On the “Song Entry Process” screen, click the button which says “Other Source”. A song information box will appear.

*If the song is a medley of multiple songs, view the “Medley” tab content above for instructions on how to enter a medley.

1.) If the song is NOT a medley, click the “No” button on the medley line.

2.) Type the full title of the song in the “Song Title” box

3.) Type the name of the arranger in the “Arranger” box

4.) Type the name of the composer in the “Composer” box. This may be listed on your sheet music as “Music by ____”

5.) Type the name of the lyricist in the “Lyricist” box. This may be listed on your sheet music as “Words by ____”

- The names for #4 and #5 may be the same

- If your sheet music lists something like “Words and Music by John Doe and Jane Doe”, type one name in the “Composer” box, and the other in the “Lyricist” box

- If there are more than two names listed under “Words and Music by ____”, type ALL names, making sure the “Composer” and “Lyricist” fields each have at least one name in them

6.) Type the name(s) of the copyright owner(s) in the “Copyright Owner” box

- If the song is Public Domain (written prior to the year 1923), the “Arranger” and “Copyright Owner” fields are identical
- If the song is NOT Public Domain (any song written after the year 1922), the copyright owner(s) are generally listed on the bottom of the first page of the sheet music. Make sure to list ALL of them

7.) Type the copyright year in the “Copyright Date” box. This is generally found immediately preceding the copyright owners on the first page of the sheet music

8.) Enter the permission-to-arrange date in the “Permission to arrange Date” box using the format MM/DD/YYYY

- If the song is Public Domain (written prior to the year 1923), the copyright year and the “Permission to arrange Date” are the same

- If the song is NOT Public Domain (any song written after the year 1922), the permission-to-arrange date can be found on the sheet music in the copyright notice under “This arrangement Copyright © 19xx…”. If this cannot be found in the copyright notice, you’ll need to contact the person/arranger from whom you purchased the song

9.) Enter the date you purchased the song in the “Date Purchased by Contestant” box

10.) Verify all of the information you have listed is correct, and then click the “Save” button

*Repeat steps 1-10 for each song which IS NOT a medley

*Finished entering all of your contest songs/medleys? Click the “Finishing Your Contest Entry” tab above.

How to enter contest MEDLEYS

(medleys NOT purchased from the Barbershop Harmony Society)

*On the “Song Entry Process” screen, click the button which says “Other Source”. A song information box will appear.

1.) Click the “Yes” button on the Medley line.

2.) Type the full title of the medley in the “Medley Title Box”. If no actual title is listed, list each individual song, and then the word “Medley”. For example, “Come Fly With Me/What’ll I Do/Memphis Blues Medley”

3.) Type the name of the medley arranger in the “Arranger” box. This is the arranger of the medley, not necessarily the individual songs which comprise the medley

4.) Type the copyright year of the medley in the “Original Copyright Date” box. This is the year the medley was created, not when the individual songs were copyrighted

5.) Type the permission-to-arrange date in the “Permission to Arrange Date” box, using the format MM/DD/YYYY. This is the date the arranger received permission to create the medley, and is usually listed on the sheet music as “This Arrangement Copyright © 19xx…”. If this date is not listed on the sheet music, you’ll need to acquire this information from the same place/person you purchased the arrangement.

- If the medley does not list the exact month/day under “This arrangement Copyright © 19xx…”, you may simply type “01/01/19xx” in the field.

6.) Type the date you purchased the medley in the “Date Purchased by Contestant” box, using the format MM/DD/YYYY.

*Next – you’ll be entering in the copyright information for each song in the medley. After entering the information about the medley itself using the above instructions, begin with the copyright/publisher information on the first song.

7.) Type the full title of the song (not medley) in the “Song Title” box

8.) Type the name of the arranger in the “Arranger” box

9.) Type the name of the composer in the “Composer” box. This may be listed on your sheet music as “Music by ____”

10.) Type the name of the lyricist in the “Lyricist” box. This may be listed on your sheet music as “Words by ____”

- The names for #9 and #10 may be the same
- If your sheet music lists “Words and Music by John Doe and Jane Doe”, type one name in the “Composer” box, and the other in the “Lyricist” box

- If there are more than two names listed under “Words and Music by ____”, type ALL names, making sure the “Composer” and “Lyricist” fields each have at least one name in them

11.) Type the name(s) of the copyright owner(s) in the “Copyright Owner” box. Remember that this is for the individual song you are entering, not the entire medley.

- If the song is Public Domain (written prior to the year 1923), the “Arranger” and “Copyright Owner” fields are identical.

- If the song is NOT Public Domain (any song written after the year 1922), the copyright owner(s) are generally listed on the first page of the sheet music.

12.) Type the copyright year in the “Copyright Date” box. This is generally found immediately preceding the copyright owners on the first page of the sheet music.

13.) Enter the permission-to-arrange date in the “Permission to arrange Date” box using the format MM/DD/YYYY. This date matches the date you entered for #5.

14.) Verify all of the information you have listed is correct, and then click the “Save” button.

15.) A new screen will appear, giving you the option to add more songs to the medley. Click the “Market Place” button if the next song in the medley is from a song available through the BHS, otherwise click the “Other Source” button.

*Repeat steps 7-15 for each and every song in the medley.

*When you have finished entering the copyright/publisher information for each and every song in the medley, click the button which says “Finish adding songs to Medley”.

*You’ll now be taken back to the opening “Song Entry Process” screen. For help entering more contest songs which ARE NOT medleys, Click the “Song Entry Process – Single Songs” tab above.

*To see what songs are entered for your quartet, click the “Show Saved Songs” button.

*When finished entering all contest songs and medleys for your quartet, click the “Finish Contest Entry” button.

*Finished entering all of your contest songs/medleys? Click the “Finishing Your Contest Entry” tab above.

Finishing Your Contest Entry

Once you have finished entering all of your contest songs, you are just a few mouse clicks from completing the contest entry process!

If you have stumbled upon this page by accident, and need help beginning the quartet contest entry form, click the “Contest Entry Made REALLY Easy” tab above.

For help entering your contest songs, click the “Song Entry Process – Single Songs” tab above.

*After entering all of your contest song information, click the “Finish Contest Entry” button

*A screen will appear with all of the information about your upcoming contest, your quartet, and your contest songs

*VERIFY that all information is correct, and scroll to the bottom of the screen.

*Read the three paragraphs entitled “Assignment of Copyrights”, “Certificate of Copyright Clearance”, and “Membership and Convention Registration”, and click the corresponding “I Agree” checkboxes.

*Click the “ENTER CONTEST” button

*A confirmation e-mail will be sent to each member of your quartet, as well as the Contest Administrators for your quartet contest. You will receive an e-mail or phone call if there are any questions or problems with your entry.

*Click the link which says “Click HERE to Exit from CJ-20″

*That’s it! You’re registered! Good luck, and HAVE FUN!!!

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